House Manager / Personal Assistant – UHNW Private Family

Location: Bay Area, CA
Schedule: Full-Time, Monday–Friday
Position: Live-Out

Quay Group is partnering with a highly private UHNW family in Atherton, California, to appoint an exceptional House Manager / Personal Assistant to become a trusted and integral part of their household.

This is an exciting opportunity to join a young, dynamic family and take ownership of the day-to-day management of their beautiful residence set on approx. 1 acre.

The principals are highly successful executives within the technology sector . They favor a lean, highly capable household structure rather than a large or overly formal staff and are looking for someone intelligent, proactive, exceptionally organized, and comfortable taking ownership.

This is not a traditional formal House Manager position. The successful candidate will be equally comfortable overseeing household vendors, troubleshooting an issue with the home, researching the best products for their household, coordinating international travel, managing personal deadlines, or implementing a new household system.

The Role

The House Manager / Personal Assistant will oversee the smooth running of the family's primary residence while providing high-level personal and administrative support to the principals.

Responsibilities will include:

• Oversee the day-to-day management and presentation of the Atherton residence
• Manage and coordinate vendors and service providers
• Review vendor performance, source alternatives when appropriate, and ensure excellent standards and value
• Coordinate larger household projects, including security upgrades, design projects, maintenance, and improvements
• Proactively identify household issues and ensure they are resolved before they become problems
• Create and implement household systems, processes, maintenance schedules, and organizational procedures
• Manage household purchasing, groceries, supplies, and inventory
• Coordinate weekly meal deliveries and/or simple meal-preparation solutions
• Coordinate laundry and dry-cleaning pickup and delivery
• Manage packages, deliveries, returns, and household correspondence
• Organize household invoices, identify discrepancies, and ensure issues are addressed

Personal & Family Office Support

Alongside household management, the successful candidate will provide trusted personal support to the principals and assist with selected Family Office administration.

Responsibilities will include:

• Coordinate several domestic and international trips per year
• Manage travel logistics, reservations, itineraries, and related requirements
• Assist with personal scheduling, appointments, shopping, and lifestyle requests
• Coordinate events, celebrations, and personal arrangements
• Build and maintain detailed compliance calendars covering important household and personal deadlines
• Provide ad hoc administrative and organizational support to the Family Office
• Maintain complete discretion and confidentiality at all times

The Ideal Candidate

We are looking for someone who genuinely enjoys making life run better.

You will be naturally curious, highly resourceful, technologically confident, and the type of person who notices something is not working properly and resolves it without waiting to be asked.

The ideal candidate will have:

• Previous experience supporting an UHNW individual or family, ideally within the Bay Area
• Experience working with technology, venture capital, entrepreneurial, or similarly fast-paced principals would be particularly relevant
• Strong existing knowledge of high-quality Bay Area household vendors and service providers is highly desirable
• A hands-on, "boots on the ground" approach to household management
• The ability to establish systems and processes from scratch
• Exceptional attention to detail and organizational ability
• Strong research skills and excellent judgment
• A proactive and solutions-focused mentality
• Complete discretion, integrity, and trustworthiness
• Excellent written and verbal communication skills
• Confidence managing multiple projects and priorities simultaneously
• Strong technology skills, ideally including Claude, Notion, and Google Workspace
• A genuine interest in using technology and AI to improve organization, efficiency, and household operations

Location & Working Style

Candidates should be based within a reasonable commute of Atherton and comfortable being onsite during the working week.

This family is specifically looking for someone who wants to be present, hands-on, and involved in the day-to-day operation of the residence.

Why This Role?

This is a particularly exciting opportunity for someone who enjoys working with modern, entrepreneurial principals and wants the autonomy to create an exceptionally well-run private household from the ground up.

Rather than joining a large established estate team with rigid systems already in place, you will have the opportunity to become a key trusted person within a small, highly capable team, creating processes, identifying improvements, and shaping how the household operates long-term.

The family is looking for someone who can become an invaluable part of their lives: discreet, dependable, intelligent, thoughtful, and always one step ahead.