Personal Assistant / House Manager

Menlo Park, CA | Monday–Friday

An exceptional private household in Menlo Park is seeking an experienced, highly organized Personal Assistant / House Manager to provide hands-on support to busy principals and work closely with their established household and executive support teams.

This is primarily a Personal Assistant position with household management responsibilities and would suit someone who enjoys being highly involved in the day-to-day running of a busy private residence. The successful candidate will be proactive, capable and exceptionally organized, with the ability to remain calm when priorities change and schedules become demanding.

The principals are generous and appreciative employers who value people who work hard, take ownership and genuinely enjoy being part of a collaborative household team.

The Role

Working full-time from the principals’ Menlo Park residence, you will act as an important link between the principals, their two Executive Assistants and a team of three Housekeepers.

The EAs will manage many of the higher-level plans and schedules, while you will be responsible for executing those plans on the ground ,  ensuring the residence, household team, vendors and day-to-day logistics are coordinated seamlessly.

Responsibilities will include:

• Providing high-level personal and lifestyle support to the principals
• Managing and executing a busy calendar of personal appointments, household commitments and activities
• Working closely with two Executive Assistants to ensure plans are carried through effectively
• Coordinating the day-to-day activities and priorities of the household team
• Liaising with and managing household vendors and service providers
• Greeting guests and ensuring they are welcomed appropriately
• Preparing the residence for guests, meetings and events
• Assisting with the setup and coordination of private events and gatherings
• Managing household appointments, deliveries and service visits
• Keeping track of multiple priorities, schedules and ongoing household requirements
• Taking ownership of day-to-day issues and ensuring tasks are followed through to completion
• Providing hands-on assistance wherever required to keep the household running smoothly

The Ideal Candidate

We are looking for an experienced PA or private household professional who is:

• Exceptionally organized and detail-oriented
• Calm, capable and composed under pressure
• Proactive and naturally anticipates what needs to happen next
• Comfortable working within a busy, fast-moving private household
• Confident collaborating with Executive Assistants and household staff
• Hands-on and willing to step in wherever needed
• Experienced managing vendors and household logistics
• Professional and polished when interacting with guests
• Discreet, trustworthy and service-minded
• Hardworking, flexible and comfortable with changing priorities

Previous experience supporting UHNW principals, founders, executives or a busy private household would be highly advantageous.

This is an excellent opportunity for a highly capable Personal Assistant who enjoys being at the center of a busy private household and takes pride in ensuring everything behind the scenes runs seamlessly.